The impact of the pandemic has been a game changer for all of us. Above all, it has challenged us to change the way we do business and operate. Organizations had to adjust quickly to provide tools to meet the changing needs of their employees. 

Many platforms were created to provide a successful move to a digital workplace environment to facilitate teamwork and communication. 

To meet this demand, Microsoft Teams promptly created a workspace that empowers information sharing and real-time communication. Along with collaborative teamwork in one place and multi factor authentication.

Now let’s explore why Teams is an essential tool for your business.

Improved collaboration

If you are seeking to enhance and promote teamwork, Microsoft tools are the ideal solution for your business. It eliminates or minimizes the use of emails for internal communication purposes.

It saves you from having to search through several emails to find the right file that your colleague previously sent you. You can modify the document and then share it with others. This avoids unnecessary duplicate work and the confusion of stored files.

In addition, you no longer have to rely on a colleague to send you an updated version of the shared file. All team members can edit documents in real time and simultaneously. You can easily make changes and add comments directly.

The editing feature enables you to track all the changes and see who made them. As well as having access to the original versions. This will save you a significant amount of time and increase the productivity of your team.

More interactive than ever before

The Together modes and custom  layout option allow users to feel connected in virtual meetings. In order to better engage with their colleagues on the other side of the screen.

Thanks to the screen sharing tool, you can deliver a great presentation, thus helping you close your sale virtually. Screensaver backgrounds will save you from having to find the appropriate place to hold a meeting when you work from home.

The Microsoft Teams platform offers you a great tool to schedule meetings with your team and colleagues. This makes it easy to choose the best possible time for people to attend the meeting. 

You can still host meetings with other members of your organization or external users, even if you do not have a Teams account. You will simply receive a calendar invitation email with a link to the meeting. You can join the meeting in two easy clicks.

Microsoft Teams is automatically synchronized to your Outlook calendar. As a result, all scheduled meetings are immediately displayed in the calendar on Mac as well as IOS.  

One more benefit of Teams meetings is the ability to take notes and share them using applications such as Whiteboard or OneNote. After the meeting, the notes can be shared in posts in the related Teams channels.

On the road

The Teams mobile device application is a great way to access information from anywhere on any device at any time. Supported on Windows, Mac, iOS and Android, you have immediate access to all your resources as you would on your computer. In case of an emergency or when traveling. You can respond to messages via video call, participate in team meetings, host a live video meeting, use live chat and work on shared documents.

The application can also turn your phone into a walkie-talkie. Simply download the walkie-talkie application; it can be integrated into any channel in question. It will be a must for frontline responders or anyone who wants to send a voice message directly.

Integration of the Microsoft Office suite and other third-party applications

Most companies use the application solely for its messaging and meeting capabilities, but it’s not just a communication channel. Microsoft Teams is seamlessly integrated with the Microsoft 365 suite, such as word, excel and many others. It delivers valuable synergies with over 30 different applications.

Each organization has its own unique application that is their primary business tool. Therefore, the integration of the application can be fully customized. You may also explore new alternatives offered by Microsoft office 365 and third-party applications via Microsoft Apps.

All your documents in one place

There is no need to look any further for the best solution. Microsoft Teams facilitates the use of the search bar, allowing you to search for historical discussions in the cloud base solution. The upside of teams is that everything is stored in one place, allowing you to access the information in seconds.

Last but not least, Microsoft Teams collaboration tools makes traveling and remote work a breeze. Through this platform, both employees and employers can work effectively in any given situation. For this reason, Microsoft Teams is an all-in-one application that has multiple benefits for any business. Boost your team’s productivity to a whole new level with the integration of this powerful tool.