Are you running a staffing agency and helping businesses get the best talents? But who is helping your staff to keep up with hundreds of resumes every day from multiple platforms? It is when you need an applicant tracking system for staffing agencies. Automation and artificial intelligence have reduced the hurdles for recruiters to filter suitable candidates for a job.
Here’s a simple overview of the importance of ATS for staffing companies and when you can implement one.
How do staffing agencies work?
Staffing agencies work as a middleman between employers and workers, helping companies to find qualified candidates for their job openings. For instance, if a business needs additional labor but they don’t have time to fetch the right candidate; instead, they reach out to staffing agencies that use different staffing and recruiting software to find the best fit.
Hiring for any business is not an overnight process. You need to review hundreds of applications, interview candidates, determine salaries, and more. It takes away precious time from your regular obligations, hurting the company’s productivity in the long run. Therefore, most enterprises look for staffing agencies.
But how do they work?
First, you must contact a staffing agency specializing in your industry. You specify the information to the agency, like the job responsibilities, the number of employees required, the timeline to hire new employees, and their salary or an hourly wage.
The agency then creates a job description related to your requirements and advertises it on multiple channels for your business. It might reach out to potential candidates individually if there is someone who is suitable for the job.
Candidates now begin applying for the job position on different job sites, and the staffing agency starts collecting their resumes to review their experience and qualifications before scheduling or conducting an interview. They filter the most qualified candidates and schedule an interview with the hiring manager at your business.
It is the final decision of you or your company’s recruiter to select the talents after the interview process. It saves you time in sorting top candidates through countless applicants.
Some staffing agencies handle the paperwork associated with the new recruitment, which includes contracts, taxes, etc.
But is it easy for these agencies to go through hundreds or thousands of resumes for a single job post from multiple sources and review them individually? They don’t work only for your business but several others. It makes using the right applicant tracking system for staffing agencies important.
Can an applicant tracking system for staffing agencies reduce the workload?
If you are wondering what software do staffing agencies use? They are Applicant Tracking Systems (ATS), Human Resources Information Systems (HRIS), and Candidate Relationship Management Systems (CRM). Keeping the other two aside, let’s understand if ATS can reduce staffing agencies’ workload.
Selecting the right applicant tracking system for staffing agencies can enormously impact the recruiters’ effectiveness and help them perform several tasks quickly and easily.
Create a strong job description and attract talent.
Agencies can now create stronger job descriptions as they have identified critical business requirements that current staffing levels do not address. The job description must translate your business requirements into core responsibilities and capture qualified candidates’ attention. The best ats for staffing agencies use keyword-rich templates for job descriptions that attract talents at the right time and source them to businesses looking for potential candidates.
Streamline recruiting
Growing businesses may need to recruit for multiple positions at a time, and they ask the same of agencies. The overall process becomes chaotic in the absence of an applicant tracking system for staffing agencies that manage the hiring process from beginning to end on a single platform. So you don’t waste time juggling between multiple platforms, spreadsheets, or tools to gather basic information.
Post jobs on several job boards
Staffing agencies may need to spend a considerable part of their hiring budget on paid subscriptions to job boards like LinkedIn, etc., to ensure they’re attracting the best talents. While it is easy to attract better candidates through these job boards, it becomes time-consuming and expensive to manage numerous job boards, and the worst part is there is no tangible data that can guarantee where the best talents are coming from.
An applicant tracking system for staffing agencies can integrate with various job boards, including LinkedIn and Indeed, to post jobs and track multiple resumes through these boards from a single platform. It has drastically reduced the hiring cost as agencies now need to pay for one ATS and not different job board subscriptions.
Automates mundane tasks
An applicant tracking system for staffing agencies allows recruiters to focus more on tasks that require human attention rather than spending time doing routine tasks manually. ATS saves more than 50% of the time in doing everyday tasks, thus, making the process more efficient and faster.
Staffing agencies with ATS can automatically screen resumes, reject candidates depending on customer requirements, and even schedule online assessments and background checks. It ensures the agency meets your business conditions for hiring staff without delays and bottlenecks.
Working on an applicant tracking system for staffing agencies
Job competition is fiercer than ever, and it has never been this difficult for recruiters to find the right talent. Previously, recruiters used different staffing software for small businesses, which now seems less useful without ATS.
Applicant tracking system for staffing agencies is a software solution that helps recruiters to source talent, assess potential, track the interview process, evaluate performance, make offers, and recruit. They help integrate significant job boards to streamline job postings, organize applications, and permit candidates to create profiles.
Any applicant tracking system for staffing agencies allows recruiters to create job posts quickly and approve them within the system if necessary.
The job description is then posted in more or multiple locations to attract more and more talent. When candidates apply for the post, the system starts screening them against questions or keywords related to job requirements. They can also reject candidates who do not meet the stated criteria.
The staffing agency informs you about the selected candidates and schedules an interview. Your company’s hiring manager is responsible for the next few recruitment steps. They set up an interview and inform the agency to handle the paper and send notes on the interview to the candidates via the ATS.
How to select an applicant tracking system for staffing agencies?
Know your budget
Before selecting an applicant tracking system for staffing agencies, keep in mind the purpose you are trying to solve and have a budget. You need to determine the basis on which the specific product is priced, the number of user licenses, job postings, and other candidate management details. Ensure you look into all the software’s features to make a purchase decision.
Chalk out your workflow.
If you run a staffing agency, you know two businesses can never be the same or have similar hiring needs. Every business has its particular way of moving applicants through the job pipeline. Take your time to understand the company’s recruiting requirements before signing up for a trial or demo. Read multiple product reviews from the registered site, and focus on product comparisons to choose a software carefully.
Identify necessary features
Many ATS companies claim their product to be the best in the market, easy to use, and offer tailor-made solutions, but that’s rarely the case. You must take time to evaluate multiple recruiting software, make a wish list and determine if the software is solving your requirements.
Some of the necessary features of ATS include candidate sourcing, managing interviews, candidate relationship management, reporting, analytics, dashboards, centralization, diversity, equity and inclusion reporting, recruitment marketing, automation, and personalization.
Mobile recruiting
Mobile recruiting is an essential requirement now where a recruiter can stay away from their desk without being away from work. The best ATS for staffing agencies must feature mobile recruiting so that you can post jobs and connect with candidates anytime.
Data security concerns
Whether for onboarding software for staffing agencies, ATS, or other software for recruitment, all must allow you to store data in the cloud. This software contains a lot of private and sensitive information that must be kept securely; therefore, the ATS must comply with the required Privacy Policy Framework and encrypt data using SSL or similar technologies.
Conclusion
The applicant tracking system for staffing agencies has come a long way over the past decade and continues to improve. The future of ATS will likely be about fine-tuning the existing functionalities and features. It improves the candidate, client, and recruiter experience, providing a complete digital transformation of business where technology will take over administrative tasks and integrate with systems without asking for multiple logins.
If you are looking for the best applicant tracking system for staffing agencies, ask us at Pitch N Hire, where we help recruiters hire suitable candidates with a precise tracker. Our tracking tools are empowered by artificial intelligence, and we help you screen, track, and rate candidates in one go. We take 70% less time to convert potential candidates to an employee and allow recruiters to utilize the time to grow and reach newer heights. You can generate ten times the revenue with talented and skilled professionals and enjoy more advantages. For details, as us today!
